Filling in Data for Quick Listing

Filling in Data for Quick Listing

Below is an image of the Quick Listing (Quick Event) data entry form at the PFW Online Ride Calendar.

Next to the Red-A you need to enter a title for your Ride Listing. I recommend you title your rides similar to the way I title mine so it is easy to identify who leads the ride, how many miles it will be, what time of day it departs, and what category it is. My listings read something like: “Jeff X, 40mi, 10AM, B.” A title that includes the day of the week is redundant because the calendar already identifies the listing as being on a certain day. Where the ride starts or where it heads to could go in the title, but it would be better if that information were saved to be included in the Short Ride Description (see Red-B) which will display on the user’s computer screen if they hover their mouse pointer over the title on the calendar. Now that we are adopting the Internet for communications, we should drop the old ways of titling things that were used when the Ride List was distributed via pamphlets and PDF files.

Next to the Red-B you should include a short description of the Ride Listing which includes where the ride departs from, maybe where the rest stop will be, and definitely what conditions will automatically cancel the ride.

The default category for the ride is A. Change the category to the pace at which you are comfortable leading. I leave the next few defaults alone.

Next to the Red-C I think it best to set the radio button to “Everyone.” The users of the calendar shouldn’t have to log in every time they want to see someone’s email. I know the Ride Calendar has options for registration and notifications, but I don’t think those are going to prove to be very popular. Email is king! And for it to work well you have to display your email address to everyone.

I don’t like phone calls. So I recommend you say “no” to phone calls.

Next to the Red-D you enter the date and time of the ride. This is pretty self-explanatory. I would have liked this option better if only the start/meeting time was required. As it stands, I have to disable the “Ending Time” after I have completed the Quick Listing and converted it to a Full Listing. But since I highly recommend ALWAYS creating a Full Listing, this is not such a big deal.

Next to the Red-E you have options regarding a rider registration. I’ve lead rides for PFW for several years now and I almost never have gotten an email from a participant warning me they were planning to attend my ride. If you require registration, then you might get some. But I doubt you will get them all. This registration thingy seems to be a farce to me. Accordingly, I recommend you DO NOT REQUIRE REGISTRATION (ever). If you want some heads-up regarding attendance, then put a request for an email message in the Ride Description section when you are at the Full Listing stage of creating your Ride Listing.

Next to the Red-F there is an icon for “Locations.” John Powers has gone through and tried to create shortcuts or favorites you can use if you click on the icon. All the ones he has created use a street address regarding the location. I’ve actually added a few shortcuts to the list myself, but mine all key off of GPS coordinates instead of street addresses. If you use these shortcuts, then the location, address, city, state, and zip code fields will be populated in the field. I don’t recommend you use the shortcuts. Just type the location name, street (and a number if available), city, state, and zip. You can add the link to a map for the starting location at either Red-G or Red-H herein below.

Next to the Red-G you should select this radio button if your location has a street address including a number on the street. For example, Bruno’s Bike Shop has a street address, but Village Park does not. If you check “yes” here, then you do not need to deal with Red-H.

Next to the Red-H you should NOT select a Location Website if your ride’s start location has a street address. This is because your listing will already have an icon that pinpoints your start location on Google Maps. However, if there is no street address, then you need to determine what the latitude and longitude coordinates are for the start location of your ride. CLICK HERE to go to YouTube to see a video on how to do this. Armed with the coordinates, then you will need to Build a Link with the link address using the following format:

https: // com/maps?q=”  ”

Between the quotes goes the GPS coordinates you got from Google Maps the way the above video explained. Coordinates for Village Park in Cranbury, NJ are

40.313084, -74.511987

I should point out here that you need to be careful with the Web page address when you create your link. You may not be able to remove this link or edit it after you create it. The Ride Calendar application depends on javascript code to edit or remove this hyperlink. And javascript does not run on my computers and it might not run on yours. When I screw up the hyperlink the only recourse I have is to delete the listing from the calendar and create another one. The easiest way to avoid this problem is to create your ride departure location hyperlink in the Ride Description section when finishing off the FULL Ride Listing later (as compared to the QUICK Ride Listing now) in the creation process.

You’re done this step now. Click on Save, and see your Quick Listing. Remember, I recommend you create a Full Listing. So there is more for you to do.

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